The ‘not so small’ print.
Terms and Conditions (Conditions of Contract)
It is important that you are absolutely happy with, and fully understand, everything written below before joining us. As a product of today’s litigious society we have to produce a big legal document to make sure that you fully understand what you are letting yourselves in for.
All applications are made to "Gap Year Sport Limited (trading as Global Volunteer Projects)", herein after referred to as "GVP, We or Us". You are referred to as "The Participant or you".
All persons applying are bound by the conditions of contract. By signing the application form you are indicating your wish to join the specified project subject to the following terms and conditions.
Application process
The Participant is required to complete the application form and submit it together with a deposit of £195 to secure your placement. This is non-refundable unless GVP is unable to offer The Participant a place, otherwise the sum will form part payment of the full cost.
The Participant accepts that written information supplied is provided in good faith and based on the knowledge and information available prior to publication of the written material and sometimes months prior to the date of departure. GVP will confirm acceptance and confirm your booking on a project within 7 days unless there are any aspects of your application that will require further investigation (if The Participant is not accepted for your desired project then GVP will offer The Participant a possible alternative or immediately refund the deposit that The Participant has paid).
The final balance of the project is then due 3 months before the intended departure date. Should this not be received GVP reserves the right to regard the booking as cancelled by The Participant.
Overseas conditions
The Participant’s acceptance onto a project is on the understanding that you realise that living and working lesser economically developed countries can at times be uncomfortable. The Participant accepts that services and facilities that they are used to at home may not be available overseas. Running water, electricity and other home comforts cannot be guaranteed and where available will often fail.
GVP will endeavour to ensure that your living accommodation is of a reasonable condition by local standards, and The Participant accepts that it is impossible for GVP to guarantee this accommodation will be up to the standards you are used to at home.
GVP asks The Participant to approach their time overseas with an open mind and good humour.
The Project
Once a booking has been confirmed, GVP guarantees not to surcharge on the price of the project. However, such guarantee does not cover visa, airfare, United Kingdom or foreign taxes or local operator costs which are beyond the control of GVP.
GVP reserves the right to make alterations to a project without notice.
The decision of the Project Leader will be final on all matters relating to the organisation, progress, safety, and well-being of the project, and the Participant must comply with all reasonable requests of the Project Leader.
A booking is accepted on the strict understanding by the Participant that the laws, customs, foreign exchange and drug regulations of all countries visited will be fully complied with. A Participant found violating such laws and regulations or otherwise interfering with the well-being of the group or project may be required by the Expedition Leader to leave the trip without recourse.
The Participant agrees to abide by the terms and conditions of all carriers concerned with the project. All travel and other arrangements are made by GVP as agent for the Participant only and on the express condition that GVP is not liable for the default or negligence or for any loss, damage or injury, or any breach of contract caused by any person or company with whom such arrangements are made.
Liability
GVP will not accept any responsibility for any illness, accident or loss, weather conditions, fire, civil or military disturbance, criminal activity, industrial action, mechanical breakdown, quarantine, border closures, government intervention or force majeure. Although such circumstances are beyond the control of GVP, We shall make every effort to provide prompt assistance if you are in difficulty. Should it become necessary to abandon a project because of such an event GVP will be entitled to retain such monies received necessary to cover costs incurred. We exclude any liability for all representations other than fraudulent.
Travel
We cannot accept liability for the performance of services provided by airlines. We hold no responsibility for flights that you arrange.
Participant Health
The Participant is advised that in the countries where we operate there is no free health service. We cannot be responsible for your personal safety and health.
The Participant agrees to disclose any previous or pre-existing medical conditions. The Participant must ensure that you are medically fit and able to embark on their chosen project. The Participant must consult your GP or health centre when seeking up-to-date advice on vaccinations and on which course of anti-malarial tablets you should be taking. We reserve the right at any time to require The Participant to produce a Doctor's certificate of fitness to participate in the project.
GVP will suggest advice on health requirements for the country the Participant is travelling to, but GVP accepts no liability for any inaccuracies in the advice suggested. The Participant should seek proper and up to date advice from their GP or suitably qualified medical practitioner about the precautions and any inoculations needed for travel to your project destination.
Where necessary, The Participant is responsible for showing proof of vaccinations, for example a certificate of Vaccination against Yellow Fever when travelling to Africa.
Insurance
The Participant accepts it is compulsory to obtain travel insurance to cover personal accident, medical and hospital expenses and repatriation. This must covers cancellation, curtailment, repatriation, legal expenses, medical and emergency travel, personal accident, personal liability, rescue and assistance, hijack and travel delay. The suggested minimum cover is £2,000,000 which should extend the planned length of your stay with GVP by two weeks. The Participant acknowledges that although GVP have said this is the minimal level, it still may not be adequate.
GVP accepts no responsibility for the loss of personal property, and insurance to cover loss of personal property by theft or accident is also recommended. The Participant is informed that full vehicle insurance is not necessarily available for all countries en route of projects, and that local vehicle insurance is of limited value.
The Participant agrees to indemnify GVP in respect of any accident, personal injury, loss of life or damage to property sustained by the Participant during the course of the project.
The Participant accepts that all projects involve an element of personal risk and are of a potentially hazardous nature and that neither GVP nor its agents can be held liable for any inconvenience, injury, damage to property or loss of life caused. The Participant accepts responsibility for all risks involved. The Participant is also advised to keep themselves informed of current Foreign Office travel advice in respect of countries to which they are travelling. If the Participant is married or has dependents, insurance to cover these responsibilities is strongly advised.
Passport, Visas and Travel Documents
Each participant must have an international passport, valid for at least six months after the end of the programme. Where a visa is necessary, GVP will provide the visa application forms, where necessary, a letter of invitation and advice on filling the forms in. Please note that all visas are entirely at the discretion of the embassy. For example, delays may be cause if you have not provided enough information. We are not responsible for the issue of visas. The Participant is responsible for ensuring that their passports, visas and any other travel documents are valid for the duration of the project.
Cancellations and Amendments.
The Participant acknowledges that payment for the project is an intrinsic part of the project's income and contributes to the overall costs of equipment, donation to project costs, staff administration etc and that GVP will have incurred the largest part of its costs before the actual date of departure.
Therefore if the Participant cancels;
· Between 55 - 29 days prior 25% of project cost will be forfeit
· Between 28 - 21 days prior 75% of project cost will be forfeit
· Between 20 days to the departure date (or a no show) 100% of the project cost will be forfeit.
Any amendment of a booking must be put in writing and sent to the office. Alteration of a booking will incur a transfer fee of £50.
GVP requires the Participant to put a cancellation in writing. The client can then transfer the deposit to any other project pending availability within 12 months of the original booked tour departure date minus the £50 transfer fee.
In the unlikely event of GVP cancelling a project, all monies paid out will be refunded in full. This will be the full extent of GVP's liability.
If the Participant joins after the designated departure date or leaves before the specified arrival date, no refund will be made. No refund will be made in respect of any part of the project that is not used or undertaken. Participants are advised to arrange travel insurance on booking in order to provide cover for these charges in the event of cancellation or delay.
When cancellations occur as a result of circumstances which are beyond the reasonable control of either party then the loss lies where it falls.
Participants Behaviour
Acceptance of a place by the participant binds the participant to the rules and procedures which GVP operates on its programmes, and the participant agrees to abide by the instructions of the country director/project staff representing GVP. any illegal act or inappropriate behaviour by an individual, that in the opinion of the programme staff is detrimental to the safety and welfare of the programme, may result in the participant being asked to withdraw from the programme, without the right to a refund.
GVP operates a strictly no drugs policy on overseas programmes. GVP retains the right to remove any participant from a programme if it deems that there is ‘sufficient suspicion’ that a participant has been involved with drugs during the programme. GVP does not have to prove such an act has occurred.
Complaints
With regard to any complaint or claim the Participant agrees
a) To ensure that at the earliest possible opportunity any perceived failure in the performance or improper performance of the contract whether by GVP or its suppliers is communicated to the project leader or supplier so that the concerns can be addressed
b) with regard to any perceived unresolved serious complaint to provide written details to the project leader
c) in the event of a claim for compensation the Participant agrees that any such claim must be detailed in writing and be received by GVP at its Head Office within 90 days of the project completion date, or within 30 days of the clients return to their home country, whichever is soonest.
Data protection
The participant agrees that GVP may hold and use personal data about the participant including sensitive personal data relating to the participant's physical and mental health and that GVP may when appropriate share this information with medical advisers, insurers and persons involved in the operation of programmes. GVP will use such information in accordance with data protection law.
Law
This contract is subject to English Law as interpreted in an English court of law.
Ipod promotion
This promotion is subject to availability and expires 31 March 2007.
You will receive the free ipod when you pay your final balance for the project. This is to guard against false applications to the programme for the purpose of gaining a free ipod.
This promotion in no way implies endorsement, sponsorship, or false association with Apple or Apple products or services.
Global Volunteer Projects reserves the right to withdraw this promotion at any time.
Global Volunteer Projects will give good notice when the promotion is drawing to a close.
If you feel that you should be entitled to a free ipod and Global Volunteer Projects has withdrawn the promotion or all 50 of these units have gone, GVP will happily return your deposit in full if you wish to subsequently drop out of the programme.
The promotion is not valid together with any other promotion.
Website general terms of use
Terms Gap Year Sport Ltd trading as Global Volunteer Projects, hereinafter referred to as “GVP”, is the owner of this website and all contents contained herein. By accessing and using this site, you agree to the terms and conditions shown here. If any of these terms are found to be invalid or void, the validity and the enforceability of the remaining terms shall in no way be affected or impaired thereby. If you do not agree with the conditions in this legal notice, do not use this website.
General This site's content is controlled by GVP Group Holdings Ltd (GVP) from its office(s) within the United Kingdom. GVP makes no representation that information or materials available on this site, or on other sites linked to this site are appropriate or available for use in other locations, and access to them from locations where their contents are illegal is prohibited. If you choose to access this site from other locations you do so of your own initiative and you are solely responsible for compliance with applicable local laws. Information on this site may contain inaccuracies or typographical errors, and GVP may at any time revise its contents. Furthermore, GVP may revise the terms and conditions contained on this page, and therefore you should periodically visit this page to determine the then-current terms governing the use of the site and of the information and materials presented there.
Other sites This site may contain links to sites owned by third parties. However, such linking is for the convenience of the visitors and GVP assumes no responsibility for the contents, information accuracy or privacy compliance of the sites concerned. The fact that GVP has provided a link to such sites is not to be interpreted as an endorsement of, or acceptance of responsibility for, their contents. The content of the third party websites has been supplied by, and is the sole responsibility of, those third parties. You shall remain solely responsible for protecting yourself from viruses and other destructive elements that may be present on those sites.
Trademarks and Copyright Product names and company names referenced may be either trademarks or registered trademarks of their respective companies. You may not copy, modify, republish or distribute these materials or post them on any network computer or broadcast them in any media without the express written permission of GVP. For materials bearing the copyright notice of a party other than GVP, you are responsible for obtaining the permission of the copyright owner before making any use of such materials. Unauthorised use or distribution of any material from this site may be subject to civil as well as criminal sanctions under the applicable laws.
Restrictions on use You may not post to or from this site any illegal, threatening, obscene, pornographic, harassing, defamatory, libellous or scandalous materials, or any other materials that could result in civil or criminal liability.
Limitation of liability In no event shall GVP or its partners or suppliers be liable for any damages whatsoever including but not limited to direct, indirect, special, incidental or consequential damages, or damages for business interruption or loss of business profits or data, resulting from access to this site or any sites linked to this site, or from use of information or materials presented on such sites.
Disclaimer of warranty Information or materials on this site, or on any sites linked to this site, are provided "as is". GVP does not warrant or make any representations regarding the validity, accuracy, completeness or reliability of such information or materials, or of the results of using the same. To the fullest extent possible under applicable law, GVP disclaims all warranties of any kind either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, title or non-infringement. If any provision of this disclaimer is held to be invalid under applicable law, the remaining provisions shall nevertheless remain in full force and effect.
Privacy policy GVP respects the privacy of individuals and does not collect or manage any personal data unless the individual concerned has provided it voluntarily to GVP. GVP complies with national data protection laws that control the use and the collection of data.
|
